When organizing a seminar, training, or any kind of event, the best approach is to host it in person. There’s nothing like face-to-face connection, timely discussions, and shared experiences with like-minded people. Choosing the right event venue is key. Of course, event planning can be a challenge and carries its own risks. Smooth execution depends on many factors that must be carefully considered.
Here are 5 things to do and 5 things to avoid when planning your event:
What to do:
1. Define your priorities
Before choosing a venue, clearly outline what’s important to you. What must the room have, and what are you willing to compromise on? Make a list and ask the venue hosts all your questions. Don’t let small, overlooked details ruin the overall experience.
2. Visit the venue beforehand
Don’t rely on everything being perfect on the day of the event. Visit the venue in advance to check if it meets your expectations. This also allows you to meet the staff and assess the level of service you can expect.
3. Consider guest comfort
Think about your attendees: Is there sufficient parking? Are there clean restrooms, enough seating, and areas to relax? All of these details are essential for a smooth and enjoyable event.
What to avoid:
1. Don’t overlook your budget
Plan carefully and ask all necessary questions. Nobody wants to be hit with unexpected costs that exceed their budget.
2. Don’t underestimate proper equipment
Quality equipment is crucial. Make sure you have everything—microphones, flip charts, lighting, laptops, power strips, etc. Ask what the venue provides and what’s included in the price. Your guests should be able to clearly see and hear everything you present.
3. Don’t leave bookings to the last minute
Once the date is confirmed, reserve your venue as soon as possible. It can save you money and guarantee availability.
Bonus Tip:
If you’re among the organizers and searching for an event venue near Plovdiv, we recommend a unique option. Hotel Sani in Asenovgrad offers excellent conditions for both corporate and personal events. Located just 20 km from Plovdiv, it has two fully equipped halls with different capacities ready to meet your expectations. Highly recommended!
